Are you highly organized and a wizard with data? Do you want to contribute to a more walkable, bikeable and people-centered community? Are good people and a healthy and balanced workplace a priority for you in a work environment? We are looking for a Office Administrator to join our hardworking and fun-filled team. Portland Trails is a community of people that has been transforming Greater Portland for the past 27 years into a healthier community for people-powered transportation, conservation and recreation by creating and maintaining a network of trails that connect people with places and each other.
Purposes of the position:
- To serve as the hub of support and information for the organization, its team, and its operations by maintaining office systems and assisting staff with implementation of their work.
- To support the fundraising and membership activities of Portland Trails.
-Manages (GiftWorks) donor and volunteer database.
-Produces fundraising letters for current and potential donor campaigns.
-Manages membership campaigns, coordinates annual appeal campaign operations and executes all bulk mailings.
-Collaborates on fundraising projects and events by processing tickets, payments and registration.
-Creates and tracks invoices. Processes all incoming gifts and payments. Assures all gifts receive acknowledgments.
-Makes regular bank deposits. Reconciles all financial tracking systems. Assists staff with tracking of expenses.
-Processes sales of promotional items and handles map distribution in the community.
-Provides general administrative support for the office including procuring office supplies, answering phones and responding to general email inquiries.
-Organizes office operations and procedures including preparing payroll; controlling correspondence; and designing organizational systems.
-Handles all administrative details associated with the Board of Trustees meetings. Gathers information for, prepares, and distributes notices, agendas, and meeting minutes.
-Participates in monthly staff meetings and bi-monthly board meetings.
-Stays current with Membership and Development trends in Maine.
-Serves as active member of the Development Committee.
-Assists with proofing and editing of written materials.
-Assists Executive Director with various projects and tasks, as assigned.
Qualifications: (e.g., education, training, experience, licenses and skills)
-Highly organized, creative and self-motivated
-Strong attention to detail, demonstrating accuracy and thoroughness
-Good written and verbal communication skills
-Excellent interpersonal skills
-A passion for the Portland Trails mission
-Available for some evening and weekend activities
-Associate degree or minimum of 2 years equivalent experience
-Knowledge and understanding of fundraising
-Solid computer skills including a working knowledge of the Microsoft Office Suite, Google tools and fundraising software (we use GiftWorks)
-A spreadsheet and data wizard
-Lifting and carrying 25 lbs.
-Must be able to work in an office environment.
Additional Job Information:
|Portland Trails offers a friendly work environment and an opportunity to make a contribution to your community. Position is full time with paid holidays and vacation time, retirement benefits and a health stipend. Pay DOE but is in the range of $37K/yr. Candidates should submit a resume and cover letter by October 20 to: Kara Wooldrik, info @ trails.org.|
|Administrative/Clerical, Development/Fundraising, IT/Database Management, Program/Project Management|
|Range of $37K|